AI document transcription

Hard-to-read handwriting?
We turn it into text in seconds.

It feels like magic. It’s artificial intelligence.

Turn historical records, handwritten pages, and forms into searchable text and structured data—without hours of manual typing.

Create account See a real transcription ↓

10 credits to try it. Free account. No credit card required.

BEFORE1875

AFTER

20 sper document*

20 minutes → about 20 secondsfrom manual typing to a full transcription

Image → text + fieldsready to search, review, and export

One record or an entire archiveself-service and managed processing

Two ways to work

Choose how you want to use Transcribia.

Process documents yourself

Create an account, get 10 credits, and try Transcribia with your own documents. No card or subscription required.

Create account

Let us process your collection

For larger volumes, we calibrate the workflow on a sample and run the full project with you.

Talk to us about your collection

10 free credits No credit card No subscription Credits never expire Your documents are never used for training

Built for document work

If you preserve records, you need to find what is inside them.

Transcribia turns difficult source material into searchable text and organized data—for a single lookup, an ongoing research project, or an entire collection.

Family history

Genealogists

Find names, dates, places, and family relationships in records that are currently locked inside images.

Scholarly research

Historians and researchers

Search collections, trace references, and build indexes without transcribing every page by hand.

Access and preservation

Archives, churches, and memory institutions

Open collections to discovery by turning digitized records into content people can search and organize.

Document operations

Registries and document teams

Transcribe digitized books and records, then receive the exact fields your team needs to review or import.

FROM IMAGE TO DATA

A machine for transforming.

A single historical record, in three states that preserve the source and unlock new ways to search it.

03 STATES / 01 FLOW

01 / SOURCE

The manuscript

The image arrives exactly as it is: ink, folds, age, and everything history left on the paper.

0103

original recordregistro-batismo-1851.png

The document arrives whole: handwriting, stains, corrections, and every mark of time.

Original image of the record, for comparison — registro-batismo-1851.png

transcricao.txtsearchable text

Aos vinte dias do Mes de Abril do Anno de mil Oito e sincoenta e hum, 1851 Baptizei Solenimente nesta ja de Nossa Senhora da Piedade e puz os Santos Oleos Inocente Joaquim filho legitimo de Valentim Jozé Silva e sua Mulher Mariana Thereza de Jesus Padrinho Domingos Henriques de São Nicacio e Madrinha sua Mulher Maria Balduina da Silva Alvim e para tar fiz este assento era ut Supra, O Padre Francisco Ferreira Cura da mma Igreja.

registro.json7 fields

{
  "name": "Joaquim",
  "father": "Valentim Jozé Silva",
  "mother": "Mariana Thereza de Jesus",
  "baptism_date": "1851-04-20",
  "church": "Nossa Senhora da Piedade",
  "godfather": "Domingos Henriques de São Nicacio",
  "godmother": "Maria Balduina da Silva Alvim"
}

Document provided for this demonstration · Baptism record, April 20, 1851.

Get your time back

Twenty minutes to type. About twenty seconds to transcribe.

Spend your day working with records—not copying them.

1 document

20 minmanual typing

→

≈ 20 swith Transcribia

100,000 documents ≈ 250 handwritten volumes

17 yearsfor one person to type*

→

a few daysof processing*

*Based on 20 minutes per document and an eight-hour workday, five days a week, eleven months a year: roughly 17.5 years to type 100,000 documents.

Transcribia robot processing documents at a computer

How it works

From document to usable text in three steps.

Upload

Send images or PDFs. Every page is processed individually.

Choose

A full transcription is always included. Field extraction is optional.

Download

Export to spreadsheet, PDF, plain text, or JSON.

Robot processing documents on a conveyor belt

Processing in action

The manuscript goes in. Usable text comes out.

No setup, templates, or technical work. Upload the image and let Transcribia do the rest.

Your deliverables

Complete text or structured fields.

Choose the fields you need and receive a clean structure that is ready to import into your systems.*

XLSXPDFTXTJSON

result.json

{
  "document": "assento_batismo",
  "location": "Baião",
  "year": 1887,
  "fields": {
    "name": "Valentim Pereira",
    "volume": "3",
    "page": 12
  }
}

*Structured data extraction is optional and may require additional credits.

Security and trust

Your documents stay private. We never use them to train models.

View our legal documents

Robot protecting a document inside a glass enclosure

No model training

Your material is never used to train AI models.

Restricted access

In self-service, no one routinely reads your documents.

Protected in transit and at rest

Encryption safeguards your files while they move and while they are stored.

Clear retention period

Files are retained for one year, with notices before deletion.

Pricing

Start free. Add credits when you need them.

Try Transcribia on your own documents before you spend anything. No subscription and no hidden catches.

What one credit covers

1 credit per page or image for transcription

~~+1 credit to extract fields~~ optional

Limited offer: Field extraction is free through Dec. 31, 2026. Eligibility is based on when you transcribe, not when you buy credits. View offer terms

You will see the total before confirming your order, including your balance before and after.

START FREENO CREDIT CARD

10 credits

Free to test on your own documents

See the result before deciding whether to buy.

Free account
No credit card required
Complete transcription
Structured data extraction optional
Export in 5 formats:
- Spreadsheet (.xlsx)
- PDF
- PDF with source images
- Plain text (.txt)
- JSON

Create account

Credit pack

100 credits

US$ 20.00 US$ 0.20 per credit

One-time purchase
No subscription
Credits never expire
Complete transcription
Structured data extraction optional
Export in 5 formats:
- Spreadsheet (.xlsx)
- PDF
- PDF with source images
- Plain text (.txt)
- JSON

Buy credits

Most popular Credit pack

500 credits

US$ 80.00 US$ 0.16 per credit

One-time purchase
No subscription
Credits never expire
Complete transcription
Structured data extraction optional
Export in 5 formats:
- Spreadsheet (.xlsx)
- PDF
- PDF with source images
- Plain text (.txt)
- JSON

Buy credits

Credit pack

2,000 credits

US$ 280.00 US$ 0.14 per credit

One-time purchase
No subscription
Credits never expire
Complete transcription
Structured data extraction optional
Export in 5 formats:
- Spreadsheet (.xlsx)
- PDF
- PDF with source images
- Plain text (.txt)
- JSON

Buy credits

Large collection

Volume

Contact us Volume pricing

Everything included in credit packs
A demo using images from your collection
Calibration before full-scale processing
Document types tailored to your material
A specialist working with your team
A delivery schedule agreed with you
Custom export formats
Output ready for your systems

Ask for a proposal

One-time purchase. No subscription. Credits never expire.

*Offer: through Dec. 31, 2026, field extraction uses no additional credit. Beginning Jan. 1, 2027, extraction returns to +1 credit per extraction—even for credits purchased earlier.

Read the promotional terms

Frequently asked questions

Before you begin.

Robot on a ladder retrieving an 1875 volume from a shelf

Does it work on historical handwriting?+

Yes. Transcribia was built for handwritten records and can also read typed documents. Results vary with handwriting, ink, paper condition, and image quality.

Is the output always perfect?+

No. AI can make mistakes, including convincing ones. Always review the output before relying on it.

How long does processing take?+

A single document usually takes seconds. For batches, timing depends on the number of pages and the operations requested.

Do you digitize physical records?+

No. Transcribia works with images or PDFs that have already been digitized.

Do I need a subscription?+

No. Buy credits only when you need them. There is no monthly fee, and credits do not expire.

Is the free account really free?+

Yes. You receive 10 trial credits and do not need to provide a credit card.

Do you use my documents to train AI?+

No. Neither Transcribia nor our contracted providers use your material for model training.

Ready to get started?

Stop typing documents.
Start working with their content.

Create a free account and get 10 credits, or talk to us about processing an entire collection.

Create account 10 credits · no credit card

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Hard-to-read handwriting?
We turn it into text in seconds.